1) Must have a minimum GPA of 4.00 and A’s in all math classes taken at PHS (geometry may be excused from that requirement).
2) Position is for one semester, but if duties are met satisfactorily, it will be renewed for second semester.
3) Recommendation of one of your math teachers.
4) Will be the student leader for the Thanksgiving basket and holiday shopping projects.
The treasurer’s primary responsibility is to keep accurate records of all financial transactions of the student council and periodically report a summary of these transactions at meetings. The treasurer predicts how money will be used in the future and makes concrete suggestions for saving money and increasing efficiency. To do the job correctly, a treasurer must keep track of all expenditures and add the appropriate transactions to the books. The treasurer should be the person concerned with regulating the flow of money, especially when many people want to spend it.
The treasurer will be expected to:
The Treasurer’s Challenge
To be successful, the student council treasurer must know how to handle many types of situations. The treasurer must be mature, organized, have sound judgment, and have the ability to work with many different kinds of people and personalities. Money management is a very serious responsibility. For this officer’s safety, it must always be done with adult supervision and assistance so that no student is put in a potentially compromising position with the handling of money. There is also the practical side of being treasurer that requires energy; careful time management; and a good, trusted relationship with the adviser, school bookkeeper, president, and council members.
Managing the Money
One of the most important tasks of the treasurer is to exercise sound accounting judgment. The treasurer is the most important technical position in an organization and he or she must be honest, accurate, and dependable. Each school manages student finances differently, but all use basic accounting practices that are common to good money management. You must know these practices and also basic planning and budgeting techniques.
To do the job well, the treasurer should:
Developing a Budget
Organizations that handle money should never try to operate without a budget. Think of it as the business plan for the student council. The process of determining the council’s budget should rest with a budget or finance committee guided by the treasurer and the adviser.
When starting to prepare the annual budget, the treasurer will need to review the expenses of the previous year as well as previous budgets. Have each committee submit requests for project money that they will need throughout the year. Also take into consideration operational costs using former budgets/financial reports as a guide. Look for areas that could be cut, list priorities, and determine the amount of money needed for each activity. Include extra money for unexpected items or projects. Estimate the amount of revenue that can be anticipated from revenue-generating activities such as dances or fundraisers.
Using all of this information, the treasurer can put together a budget using a computer spreadsheet; determine income and expenses and see how they can balance; and make recommendations
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24120 W. Fort Beggs DrivePlainfield, IL 60544
Main Office: (815) 436-3200
Attendance Office: (815) 439-3260
Fax: (815) 439-2882
Chris Chlebek - Principal