1) Must have a minimum GPA of 4.00
2) Position is for one semester, but if duties are met satisfactorily, it will be renewed for second semester.
3) Recommendation of one of your English teachers.
4) Will be the student leader for the school blood drives.
5) Will contact other officers and all 4 faculty sponsors (online or in person) one week before scheduled meetings to ask what will be on the general meeting agenda; once completed, type out an agenda and email to Mr. Coventry, so it can be loaded onto the Stuco website. The agenda must be posted at least 3 days prior to the general meeting.
6) After completing 'minutes' for the meetings, email them to Mr. Coventry, so they can be loaded onto the Stuco website.
The secretary’s primary responsibility is to keep the official records of council business and serve as the official correspondent for the council. The historical memory of the student council depends on the quality of the secretary’s performance. The secretary’s job requires accuracy, neatness, and completeness.
The Secretary’s Challenge
To be successful, the student council secretary must know how to handle many types of situations. The secretary must be accurate, efficient, trustworthy, dependable, and have the ability to work with many different kinds of people and personalities. In addition, the individual needs basic office computer skills. There is also the practical side of being secretary that requires energy, careful organization of time and resources, and a good relationship with the president, council, and student body.
Depending upon your council and school size, the secretary position may actually be divided into two separate positions. Middle level councils, for example, often separate the secretary duties to distribute the workload and involve more students. The recording secretary deals with the agenda and minutes of meetings. The corresponding secretary maintains files, communications, and distribution of materials.
Keeping an official record of what occurs at student council meetings is one of the primary responsibilities of the secretary. Don’t be intimidated by this responsibility. The very process of recording minutes can give the secretary a deeper understanding of the issues faced by the student council along with the ability to focus on what’s important.
In keeping the minutes, the secretary should record what was done at the meeting in an objective and impartial manner. Opinions, favorable or otherwise, should not be recorded. The secretary should not make the mistake of trying to record everything that is said. Concentrate on getting the gist of the discussion and taking enough notes to summarize it later. Think in terms of issues discussed, major points raised, and decisions taken.
There are several organizational steps the secretary can take to make the job a little easier:
After the meeting, the secretary should type up the minutes as soon as possible, while everything is still fresh in mind. It’s easy to forget details when waiting too long. Include the following items in the minutes:
Proofread the minutes before submitting them and be sure to have the minutes approved by the president or committee chair before distributing them to the members.
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24120 W. Fort Beggs DrivePlainfield, IL 60544
Main Office: (815) 436-3200
Attendance Office: (815) 439-3260
Fax: (815) 439-2882
Chris Chlebek - Principal